President

President
Purpose: Provide leadership that creates an atmosphere of fun and friendship!
Responsibilities

Provide overall coordination of functions and activities
Attend and preside at all luncheons, leadership team meetings/board meetings and if possible, attend Meet and Greets
Welcome all members and guests at all NNL events
Notify the Executive Team and Area Manager if unable to attend an event. Ask 1st Vice President to preside over the board meeting in your absence (if unable then 2nd Vice President, Secretary, Treasurer, advisor, area manager)
Communicate with 1st Vice President regarding luncheons
Assist 2nd Vice President in charge of membership, to ensure new members are invited to participate in club activities in a timely manner
If assistance is needed by chairpersons and committees, be available to assist
Assure monthly minutes and financial reports are submitted to NNL headquarters (by periodic reminders to Recording Secretary & Treasurer).

Maintain accurate records: minutes, financial reports, budget, etc. Submit to corresponding secretary any necessary correspondence: include name, address and reason for correspondence

Help assure everyone is having fun and making new friends
Remind the Leadership Team Members that it is their responsibility to maintain accurate records of their expenses and submit the receipts with a voucher to the Treasurer for reimbursement
Submit President's Kudo's Corner to the Newsletter editor (Kudo's is an optional feature written by the president). Since we are doing Newsletters every other month, the deadline for submission for each of the Newsletters is as follows:
- January/February, due December 1st of prior year
- March/April, due February 1st
- May/June, due April 1st
- July/August, due June 1st
- September/October, due August 1st
- November/December, due October 1st

Before Term Begins

Meet with outgoing President, Area Manager and Advisor
Review job descriptions
Welcome new leadership team members and invite them to the joint board meeting in December
Prepare information packets for the new leadership team
- Leadership team roster — coordinate with database to produce if necessary
- Vouchers
- Job description for position with any forms needed
- Board meeting dates for the year

Before the First Board Meeting

In November/December, after the November Board meeting and before the December board meeting, meet with outgoing/incoming President, Area Manager, outgoing/incoming Treasurer, to prepare budget for the year
Present this budget at the January board meeting—have Treasurer prepare a copy for everyone
Ensure incoming Treasurer and Area Manager meet at bank to sign signature card for the NNL bank account

Before Each Board Meeting

The Friday before each board meeting, compose an email to be sent to the leadership team, reminding them of the upcoming board meeting and asking them to respond to you on whether they will be attending the meeting and staying for lunch or not. If they are not attending, obtain their report. Phone all non-email members or non-responders.
Get notes from the leadership team member that will not be attending the meeting.
Tuesday before the meeting, contact the restaurant with counts. Keep track of the name of the person you talked to. Restaurant is: Garozzo’s – Richard Cooper – 913-491-8300.
Edit Secretary's minutes from the previous month and save a copy in the president’s book. Also, snip the updated minutes and send out to the board prior to the next meeting. They will be voted on and approved at the next meeting.

Conduct the meeting in a timely manner (start/end on time)
- Call the meeting to order.
- Welcome everyone.
- Thank them for RSVPing and staying for lunch
- Discuss last month’s minutes and get approval
- Continue with regular agenda
After the meeting, place a copy of the current month’s expenses in the president’s book.

Monthly Meetings Special Agenda Items

January: Present the budget for the year and ask for approval. After the meeting, place a copy of the approved budget in the president’s book
May: Remind all to purchase and get expenses to treasurer prior to June. Ask treasurer to report budget status in June’s board meeting
June: Discuss where we are at with our budget. Put in for expenses.
August: Appoint a Nominating Committee. The chairperson is the Second Vice President. The committee includes Advisor, Database, 2 members at large, Area Manager. NOTE: Since our 2nd Vice President is also in charge of membership, a 2nd member at large is part of this committee. Otherwise, the Membership coordinator would be the second person in
November: The Nominating Committee’s recommendations for the coming years leadership team are announced. Discuss charitable contributions. After this meeting, discuss with incoming president the location, etc. of the upcoming years meetings and make January’s reservation. Discuss expenditures to reduce taxes if necessary. Request all budget additions/changes from the leadership team. After the November board meeting, set up the budget meeting
December: Prior to the board meeting, set up the budget meeting. Discuss expenditures to reduce taxes if necessary. Know the checkbook balance you need to be down to. Big thank you to the all the board members, the leaving members, those staying and the new members. Pass all materials to incoming president

End of Term

In November, ask each leadership team member to look over her job description and make suggestions on updating it
Ask each leadership team member to turn in all expenses by the last board meeting
Update all job descriptions with advisory committee
Meet with incoming president and advisory committee to plan joint board meeting and training

Luncheons

Monthly Luncheons Special Agenda

Correspondence with National Headquarters
This information is provided in the position handbook.

Updated June 2024
Updated June 2024